Bio2Business Limited

Terms of Business for Events Bookings

1. These terms

1.1. These terms apply as between (1) You, that is to say the person, organization or other entity specified on your booking form (which wherever applicable includes reference to the delegate(s) named as attending the event, if the booking is made in the name of an organization) referred to herein as "you" or "your", and (2) Bio2Business Limited, trading as BIO2BUSINESS and also referred to interchangeably in these Terms of Business as "we", "us" or "our", a company registered in England and Wales under number 5212723 having its registered office at London BioScience Innovation Centre, 2 Royal College Street, London, NW1 0NH and relate to your application to attend the event specified on your booking form. Please read carefully the booking form to which these terms relate.

1.2. For the purpose of these Terms of Business registered persons are hereafter referred to as participants.

1.3. For the purpose of these Terms of Business, BIO2BUSINESS Electronic Digital Resources are hereafter termed EDR.

1.4. Terms applicable to all registrations:

By sending in any format, your application to attend the event ("Registration") you are agreeing to be bound by these terms to the exclusion of any other terms. These terms are applicable to BIO2BUSINESS physical and virtual events (the "Event(s)") and include access to our EDR.

1.5. We may modify our Terms of Business, our Privacy Policy and our Cookies Policy from time to time. If we make material changes to it, we will provide you notice through our website, or by any other appropriate means, to provide you the opportunity to review the changes before they become effective. We agree that changes cannot be retroactive. If you object to any changes, you may terminate this agreement in accordance with clause 10 and close your account. Your continued participation in the Event and use of the EDR after we publish or send a notice about our changes to these terms means that you are consenting to the updated terms as of their effective date.

2. Order Confirmation

Acceptance of your Registration will be given by us in writing (by email using an automated process) sent to the contact details you give in your booking form. A binding contract will come into existence when (but not before) we send that acceptance, whether or not you have received it. We retain the right to utilise the cooling off period as outlined in clause 5.2 if, for example, we believe that you have applied for a package for which you are not qualified. If you have not heard from us within 5 days of submitting your Registration, please contact us to check the status of your booking. Until we send an acceptance, we reserve the right in our sole discretion to decline any Registration.

3. Time for payment

The fees specified in the booking form (reduced by such discount, if any, as we may at our discretion allow when receiving your Registration) must be received in full by us in accordance with the payment terms specified in the booking process (booking form, online or invoice). If we have not received full payment by the due point, we may (at our sole discretion) either require full payment as a condition of permitting your entry to the Event or refuse you entry to the Event. If entry is refused, no refund will be made of any fees already paid and any unpaid balance of your fees will remain due and payable.

4. Price & other terms fixed when your booking is accepted

Fees for each Event are correct at the time of publishing any advertisement for it and are exclusive of VAT or any equivalent sales or service tax (which will be added at the rate that is applicable at the time your booking is accepted). Until such time as your booking is accepted, we have the right to change the price to you and/or to vary its terms of business applicable to you.

5. Cancellation policy

5.1. Subject to clauses 5.2 and 7 below, if you cancel your Registration the following cancellation terms will apply:

(a) 270 or more days prior to the event - 85% refund of the total fee,

(b) 180 days to 269 days prior to the event - 75% refund of the total fee,

(c) 90 days to 179 days prior to the event - 50% refund of the total fee,

(d) less than 90 days prior to the event - no refund will be given.

5.2. A cooling off period of 14 days applies in which either you or BIO2BUSINESS can cancel an accepted Registration without charge and with a full refund of any payment that has been made by you. The cooling off period will commence from the time and date when the confirmed registration is received by us. Notice of cancellation must be sent by email to [email protected] with subject header: 'Cancellation Notice' followed by your company name.

6. Substitution of delegates

You may substitute another employee or representative from your own organisation at any time (for part or all of the Event) but in all other respects delegate registrations are strictly personal to the individual named on the booking form. We reserve the right to refuse admission to anyone other than the participant originally named or a valid substitute under this clause.

7. Change of date

We may at our sole discretion and for any reason change the date or cancel an Event by giving you not less than 14 days' written notice of such change. We will then transfer your booking to any rearranged version of substantially the same Event that it will hold within the 15 months following the date of the original Event. In this circumstance you shall not have the right to cancel your Registration under clause 5.1 or to make any other claim against us. If there is no such rearranged Event within 15 months or reasonable prospect of the same, then you will be entitled to a full refund of monies you have paid.

8. Alterations to Event

We reserve the right at our sole discretion at any time and for any reason to change the venue, format, speakers, content or any other aspect of the Event (not being a change falling within clause 7) without being liable to you for so doing. You will not have the right to cancel your Registration, or to make any other claim against us. Such alterations may include substituting a virtual event for a physical event.

If your booking is transferred to any other Event (whether or not a rescheduled version of the original Event) these terms and conditions shall apply with respect to the new Event.


In order to achieve our stated business mission, you will be required to access and utilise our EDR which are essential to the running of the Event. BIO2BUSINESS EDR include (but are not exclusive to) digital profiles and forms (personal profile, speaker profile, company profile, poster profiles, resources form, presentation form), business opportunity submissions and use of BOS Messenger. These clauses apply to your access and use of these digital resources and should be read in conjunction with our Privacy Policy which further outlines how we will use your personal information.

9.1. Your licence to BIO2BUSINESS

You agree that by submitting, posting or displaying any contents uploaded by you to the BIO2BUSINESS website ("Website"), you are granting us a worldwide, royalty-free, and non-exclusive licence to reproduce, modify, publish, publicly display, and distribute the contents on or through the event website. In addition, this licence extends to us having the right to make the contents available to other participants of the event. These rights are limited in the following ways:

(a) You can end this licence for specific content by terminating this contract (see clause 10) and by deleting such content from the website, except (i) to the extent you shared it with others as part of the resource service and they copied it or stored it and (ii) for the reasonable time it takes to remove from backup and other systems (iii) where it has been published in print format.

(b) While we may edit and make format changes to your content (such as translating or transcribing it, modifying the size, layout or file type or removing metadata), we will not modify the meaning of your expression.

9.2. Conditions when you use EDR

When accessing our EDR you agree:

(a) That all information about you or your firm that you place on the Website is correct and complete.

(b) To be fully and personally responsible for all use of your account, for all of your communications via the Website and for any actions that take place through your account.

(c) Your will not use EDR to commit or encourage a criminal offence or submit content deemed in any way defamatory or offensive.

(d) You will not use EDR to submit confidential or sensitive information about you or your organisation.

(e) To use EDR as a means to establish initial contact with participants to identify opportunities of mutual benefit. Any detailed progression of communication concerning areas of mutual interest should take place outside of the EDR platform.

(f) To abide by our Code of Conduct when using EDR.

9.3. Limitations of the resources we provide

Any information, images, promotional media, product or service descriptions, technological positioning and claims or any other materials in any form which you may find on our Website ("Data") is subject to the following limitations:

(a) The Data is provided only for you to obtain a general understanding of the topics and issues to which it relates.

(b) The Data must not form the basis on which you decide to take or refrain from any action. It is for you to satisfy yourself as to the accuracy of the information provided.

(c) The Data may not be up-to-date or provide all the relevant material or data concerning the topic or issues it addresses.

(d) We do not promise to store, or keep showing, any information and content that you've posted. We do not provide a storage service. You agree that we have no obligation to store, maintain or provide you a copy of any content or information that you or others provide, except to the extent required by applicable law and as noted in our Privacy Policy.

9.4. Intellectual Property Rights

We reserve all of our intellectual property rights in our Website and EDR. Trademarks and logos used in connection with the resources are the trademarks of their respective owners. BIO2BUSINESS logos and other BIO2BUSINESS trademarks, service marks, graphics and logos used for our digital resources are trademarks or registered trademarks of BIO2BUSINESS.

You warrant that if the intellectual property in the material which you upload on the Website belongs to someone other than yourself, you have the authority from the owner to that material's reproduction and use on and in connection with the Website and service.

10. Termination

10.1. We may (in our absolute discretion) terminate this contract and refuse admission to, or eject from the Event anyone who, or whose organization, fails to comply with these Terms of Business or who in our opinion represents a security risk, nuisance or annoyance to the running of the Event and affiliated digital resources including EDR. You agree to comply with all reasonable instructions issued by us or the venue managers at the Event.

10.2. If we are required to terminate the contract with you for any of the reasons anticipated in clause 10.1, subject to clause 10.3, we will issue a full refund minus a 20% administration charge. This provision does not apply to clauses 3 or 5.2.

10.3. We reserve the right to revise and adjust any refund due to you in instances where we have reasonable grounds to suspect that clause 10.2 is being wilfully exploited by you as a means to frustrate the contract.

10.4. We may terminate the contract in the situations set out in clause 10.1 by giving you either written or oral notice.

10.5. You may terminate this contract at any time subject to the provisions in clause 5.1. Please let us know by emailing us at [email protected] with subject header: 'Cancellation Notice' followed by your company name.

10.6. If you are entitled to any refund under these terms, we will issue the refund by the method you used for payment.

10.7. We will make any refunds within 14 days from the day on which we receive your Cancellation Notice or from the day we notify you of our decision to terminate the contract.

10.8. On termination you lose the right to access the Event and affiliated EDR. The following shall survive termination for both parties:

(a) Section 5, [11] and 13 of this Terms of Business;

(b) The right for us to use your image or any photographs, films and recordings that we may have of you from any Events in the manner and for the purposes provided in clause 11.1(b).

(c) Any amounts owed by either party prior to termination remain owed after termination.

11. Code of Conduct

11.1. At our Events:

(a) You may not take any photographs or record or transmit any audio or visual material, data or information of or at the Event unless you have first obtained our written consent.

(b) You agree however that you may be photographed, filmed or recorded while attending the Event and that we may use any such recording or photography (including your image) anywhere in the world for its own promotional, educational, marketing and other purposes.

11.2. When using the EDR:

(a) No mass Spamming
The messaging resources should not be used to distribute promotional emails on a large scale.

(b) Respond to Guidance
If the publisher of a business opportunity states that they only want responses related to the outlined opportunity, then this must be respected. Off topic responses shall not be tolerated.

(c) Non-confidential only
Any content submitted or uploaded should in no circumstances be used to communicate confidential or sensitive information.

12. Use of personal data

You authorise us to use, store and process any personal information that you provide to us whenever you complete the booking form or any subsequent e-forms or by phone, as far as is reasonably necessary for us to provide our services. We take matters of data privacy seriously. Please see our Privacy Policy to view details about what personal information we store, what we use your personal information for, how we store it and how we protect it.

13. Disclaimer

13.1. No Warranty

We make no representation or warranty about the Event and affiliated event digital services including any representation that the Event and affiliated services will be uninterrupted or error-free, and provide the Event and affiliated services (including content and information) on an "as is" and "as available" basis. To the fullest extent permitted under applicable law, we disclaim any implied or statutory warranty, including any implied warranty of title, accuracy of data, non-infringement, merchantability or fitness for a particular purpose.

13.2. Exclusion of Liability

To the fullest extent permitted by law, we will not be liable in connection with this contract for lost profits or lost business opportunities, reputation (e.g., offensive or defamatory statements), loss of data (e.g., down time or loss, use of, or changes to, your information or content), interception of data, disclosure of confidential information or any indirect, incidental, consequential, special or punitive damages.

We will not be liable to you in connection with this contract for any amount that exceeds the total fees paid or payable by you to us for the services during the term of this contract, if any.

13.3. Limitations in Scope

Our Events and affiliated EDR serve as an initial point of contact between different participants to communicate together for mutual benefit. As such, once communication between participants is established, communication between the participants will be the responsibility of the participating parties. We will not be involved in and will not accept any liability that may result from any such dialogue and communication between participants.

14. Force Majeure

14.1. "Force Majeure" means anything arising that is beyond our reasonable control and includes (but is not limited to) cancellation by speakers or participants, supplier or contractor failure, non-availability of the intended venue, health and safety issues, industrial dispute, governmental regulations or action, epidemics or pandemics, national or local lockdowns ordered by law, military action, fire, flood, disaster, civil riot, acts of terrorism or war.

14.2. We shall not be in breach of any obligation to you, or liable to you for any loss or damage suffered, by reason of any event of Force Majeure.

Our obligations shall be suspended during the period of the delay or non-performance and clauses 7 and 8 shall apply to any alteration of the Event.

15. Legal matters

15.1. Headings in these terms have been added for convenience but shall not affect the meaning of these terms.

15.2. No person other than you and BIO2BUSINESS shall have the right (whether under the Contracts (Rights of Third Parties) Act 1999 or otherwise) to enforce these terms and conditions without our prior written agreement.

15.3. No employee of BIO2BUSINESS has authority to vary these terms. Changes can only be agreed by writing or e-mail from a director.

15.4. Any contract into which these terms are incorporated shall be governed by English law and you agree (without prejudice to the use of any form of alternative dispute resolution) to submit to the exclusive jurisdiction of the English courts.

15.5. Nothing in this clause shall prevent or restrict BIO2BUSINESS from pursuing any action against you in any court of competent jurisdiction.